Privacy Policy

Best Workplaces Limited (a company registered in the United Kingdom with registered number 13992143 (trading as Best Workplaces in Travel) is committed to protecting and respecting your privacy. Our registered office is Nucleus House, 2 Lower Mortlake Road, London TW9 2JA.

Best Workplaces Limited (Best Workplaces in Travel) is committed to protecting and respecting the privacy and security of your personal information. This policy sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us, and forms part of our Terms and Conditions.

The type of personal information we process:

This privacy policy applies to any personal information acquired by and/or provided to Best Workplaces Limited including but not limited to:

information provided through use of the website
information provided through the survey entry registration – your name, company name, job title, business address, email address and payment card information.
Information provided through event bookings and payment transactions
Information provided through general enquiries
event transactions and bookings; information provided through enquiries.

Use of Information

We use information held about you in the following ways:

To provide you with information regarding your entry or ticket purchases.
To make the registration process work as you’d expect.
To provide you with information, products or services that you request from us or which we feel may interest you
To stay in touch through relevant communications and updates about the survey, events, awards and industry trends.
To carry out our obligations and enforce our rights arising from any contracts entered between you and us.
To notify you about changes to our website, survey and/or services.

However, when enrolling your company, you are taken to a third-party website, Korero who manage the employee engagement survey.

The following personal information is provided to Korero to participate: your name, company name, email address; job title, phone number, number of employees, and company type. A password will be created by the entrant to access their survey reports via their access account. You are responsible for keeping this password confidential. Korero ask you not to share a password with anyone. Once enrolled, your data will be held under Korero’s privacy policy https://www.hellokorero.co/opinion-survey---privacy-policy

Following completion of the survey, Korero will process your responses.

Best Workplaces in Travel will only be provided with dashboards of aggregated and anonymous data and will have no access to the raw data at any time. The aggregate results do not count as personal data.

Sharing Your Information:

We keep your information safe and never sell, rent, or trade it. However, there are a few instances where we may share it:

Trusted Service Providers:

We work with third-party providers (like hosting services) to keep things running smoothly. They’re bound by strict confidentiality agreements.

Legal Requirements:

If the law requires it (e.g., a legal request), we’ll share only what’s necessary.

Where necessary, our website collects credit card information for the purpose of receiving payment for the survey and/or events. This information may be shared with credit card processors. Third parties may only use the data for the purpose for which it was provided.

Keeping Your Information Safe and Where We Store It:

We take security seriously. Your data is protected with measures designed to prevent unauthorised access, disclosure, or loss. We store your data on secure servers in the European Economic Area (EEA). By submitting your personal data, you agree to this.

Your Rights:

You have the right to ask us not to process your personal data for marketing purposes. Our site may contain links to and from the websites of our entrants, sponsors, partner networks, and other third parties. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies or the content or operation of these websites.

Access to Information:

In short, with regards to your data, you have the right to:

Access It: Ask for a copy of the personal information we have about you.
Correct It: Request corrections if anything is inaccurate or incomplete.
Delete It: Ask us to delete your information - though legal requirements may apply and this may affect your entry.
Object: Say no to certain types of processing in specific situations.

If you’d like to make a request, email us at hello@bestworkplacesintravel.co.uk

How long do we keep your Information?

We will only keep your Information for as long as it is necessary for the purposes set out in this Policy, unless a longer retention period is required or permitted by law (such as tax, accounting or other legal requirements).

When we have no ongoing Business Purpose to process your Information, we will either delete or anonymise it, or, if this is not possible (for example, because your Information has been stored in backup archives), then we will securely store your Information and isolate it from any further processing until deletion is possible.

Cookies and Tracking Technologies

Like most websites, we use cookies to make things work better for you. Cookies are small files that get stored on your device, and they help us keep you logged in and make the platform easier to navigate. We use essential cookies. These are necessary for the platform to function properly. You can manage or disable cookies in your browser settings. Please note that turning off cookies might impact how well the platform works for you.

Updates to This Policy

We may update this policy from time to time to reflect changes in how we operate or comply with new regulations. Any updates will be posted here.

We welcome your feedback and questions on this Policy. If you wish to contact us about this Policy, about our Information or any other questions, please email us at hello@bestworkplacesintravel.co.uk

You have the right to make a complaint at any time to the Information Commissioner’s Office (the ICO), the UK supervisory authority for data protection issues (https://www.ico.org.uk/concerns). We would, however, appreciate the chance to deal with your concerns before you approach the ICO so please contact us in the first instance.